Whether you need to send a one-off transfer, work on small files as a team or continually collaborate on huge projects — there’s a type of file sharing software for you.
But from storage collaboration and sync and share solutions, to file transfer and peer-to-peer tools, the options are seemingly endless.
We’re here to help you find the best tool for your needs, without all the jargon.
We’ll start with the common file sharing software problems and considerations, before swiftly jumping into the types of tools available today.
Common challenges with file sharing software
File sharing software’s name speaks for itself — you need a way to share files!
But creative teams often go through repeated cycles of frustration while working on projects before they decide it’s time to find a better way to collaborate. Here are a few of the problems teams typically struggle with when sharing files.
Delays transferring files
Delays in transferring files can significantly slow down your workflow, leading to missed deadlines and frustrated team members. Picking the right file sharing software can wipe out these delays, ensuring everyone has access to the right files when they need them.
Version control disasters
Keeping track of different versions of files can be a headache, especially in a collaborative environment. If your file sharing software doesn’t give you a single source of truth — or involves uploading and downloading each file — it becomes difficult to know which is the latest version. This can create confusion, rework and more wasted time.
Slow onboarding for new team members or freelancers
Getting new team members or freelancers up to speed can feel like a full time job. When file sharing tools don’t provide an easy way to control access to files and documents it’s frustrating for everyone. It delays onboarding, makes you more hesitant to work with freelancers and eats into the time collaborators spend contributing to the project.
Security risks
Sharing files via email or unsecured platforms exposes your data to risks. If you rely on tools without robust security features, sensitive information can easily fall into the wrong hands. Advanced file sharing programs help protect your data, ensuring that only authorized users have access to your files.
How to choose the best file sharing software
So, we’ve covered the problems that lead weary teams to look for new file sharing tools. But what should you be prioritizing on your search? Here are some things to consider.
Collaboration across borders
If your team is spread across different locations, you need file sharing software that lets you work together quickly, regardless of where you’re based. Look for tools that offer real-time collaboration features and easy access to files from anywhere.
Speed
Slow file transfers can be a major bottleneck, holding back productivity and causing frustration. Choose file sharing software that prioritizes rapid uploads and downloads (or does away with them altogether), so your team can work efficiently without waiting for files to transfer. The faster the tool, the smoother your workflow.
Security and compliance
Ensure the file sharing service you choose meets your security and compliance requirements. Look for features like encryption, access controls and compliance with industry standards.
Integration and ecosystem
Your file sharing tool should integrate seamlessly with the other tools your team uses. Check for compatibility with your existing software and look for solutions that offer robust APIs and integration options. With less switching between apps, your team can focus on getting stuff done.
Scalability and flexibility
As your team grows, your file sharing needs may change. Choose software that can scale with your business and offer flexible options to meet your evolving requirements. Whether you’re adding team members, expanding your project scope or dealing with larger files, your file sharing solution should be able to adapt and grow with you.
15 best file sharing software tools
Now that you know what to look for (and avoid), it’s time to explore the types of file sharing tools available and some of the options within each category.
We're focusing on file sharing services that conveniently run online and are, more often than not, cloud-based. With no need for on-premise infrastructure, these tools are suitable for remote and hybrid teams using modern, distributed creative workflows.
We know you're already tired of wasting time on drawn-out file transfers, so let’s get to it.
Storage collaboration
